accounting assistant

*Job Overview*

The Accounting Assistant supports the day-to-day accounting and administrative functions of a multi-location medical aesthetics spa. The position is responsible for assisting with accounts payable, bank and credit-card reconciliations, daily sales reconciliation, invoice processing, expense documentation, payroll support, inventory records and other accounting duties.

The ideal candidate is highly organized, detail-oriented and comfortable working with financial information from multiple clinic locations.

Key Responsibilities

*Daily Sales & POS Reconciliation*

• Review daily sales reports for each clinic location.
• Reconcile sales recorded in the clinic/POS system against credit-card, debit, cash, e-transfer and other payment records.
• Verify that merchant deposits agree with daily sales.
• Identify and report discrepancies to the Accountant.
• Review refunds, cancellations, voids and discounts for appropriate supporting documentation.
• Assist with reconciling packages, memberships, gift cards and client deposits.

*Accounts Payable*

• Receive and organize vendor invoices.
• Verify invoices against supporting documentation and approvals.
• Enter supplier invoices into the accounting system.
• Code expenses to the appropriate clinic location and general ledger account.
• Maintain vendor files and statements.
• Prepare invoices for payment approval.
• Follow up on missing invoices, receipts and supporting documents.
• Assist with vendor statement reconciliations.

*Bank & Credit Card Reconciliation*

• Assist with monthly bank reconciliations.
• Reconcile corporate credit-card transactions.
• Obtain receipts and explanations for credit-card purchases.
• Ensure expenses are assigned to the appropriate clinic location.
• Investigate missing or unidentified transactions and report unresolved items to the Accountant.

*QuickBooks & Accounting Records*

• Enter and maintain accounting transactions in QuickBooks Online.
• Attach invoices, receipts and supporting documentation to transactions.
• Maintain organized electronic accounting records.
• Assist with journal entries and account reconciliations as directed by the Accountant.
• Ensure transactions are recorded consistently across clinic locations.

*Inventory Accounting Support*

• Assist with recording inventory purchases.
• Review inventory transfers between clinic locations.
• Assist with periodic physical inventory counts.
• Compare physical inventory to system records.
• Assist with identifying inventory discrepancies, expired products, damaged products and write-offs.
• Maintain documentation supporting inventory adjustments.

Pay: $22.00-$25.00 per hour

Expected hours: 40.0 per week

Work

Location

In person