accounting clerk

*Overview*

The Accounting Clerk is responsible for supporting the day-to-day accounting functions of the company, with a primary focus on customer invoicing, accounts receivable, HST reporting, bank reconciliations, and related financial record keeping.

The successful candidate will be organized, detail-oriented, and comfortable communicating directly with customers regarding outstanding accounts. This position requires accuracy, timely follow-up, and the ability to maintain complete and well-organized accounting records.

*Duties*

*Customer Invoicing & Accounts Receivable*

• Prepare and issue customer invoices accurately and on a timely basis.
• Ensure invoices include appropriate supporting documentation and are submitted in accordance with customer requirements.
• Maintain accurate accounts receivable records and customer account information.
• Record customer payments and apply payments to outstanding invoices as remittance information is received.
• Review accounts receivable aging reports regularly and identify overdue accounts requiring follow-up.
• Contact customers regarding overdue invoices and obtain updates on expected payment dates.
• Follow up on outstanding receivables in a professional and timely manner.
• Investigate payment discrepancies, short payments, unapplied payments, and other account issues.
• Maintain records of collection activities, customer correspondence, payment commitments, and other AR-related documentation.
• Assist with reconciling customer accounts and resolving discrepancies.
• Provide management with information regarding overdue or potentially problematic customer accounts.

*HST Review & Filing*

• Review accounting records for the appropriate treatment of HST collected and input tax credits.
• Review supporting documentation and transactions for completeness and accuracy prior to filing.
• Prepare periodic HST reconciliations.
• Prepare and file HST returns within required filing deadlines.
• Maintain appropriate supporting records for HST filings.
• Assist with responding to HST-related information requests, reviews, or reconciliations as required.

*Bank Reconciliations & Cash*

• Complete regular bank reconciliations for company bank accounts.
• Match deposits, withdrawals, electronic payments, transfers, and other transactions to accounting records.
• Identify and investigate outstanding or unreconciled items.
• Record required bank-related transactions and adjustments.
• Maintain supporting documentation for completed bank reconciliations.
• Escalate unusual or long-outstanding reconciling items for review.

*General Accounting & Record Keeping*

• Maintain organized and complete accounting records and supporting documentation.
• Assist with account reconciliations and other month-end accounting procedures as required.
• Assist with maintaining accurate general ledger information related to assigned responsibilities.
• Prepare accounting schedules, reports, and supporting documentation as requested.
• Assist with year-end accounting requirements and provide supporting documentation for external accountants or auditors.
• Identify discrepancies or unusual transactions and bring them to the attention of the CFO.
• Provide general accounting and administrative support as required.

*Qualifications*

• Diploma or post-secondary education in accounting, bookkeeping, business administration, or a related field is required.
• Previous accounting or bookkeeping experience is preferred.
• Experience with accounts receivable, invoicing, and bank reconciliations is an asset.
• Working knowledge of Canadian HST/GST requirements is an asset.
• Proficiency with Microsoft Excel, Outlook, and accounting software.
• Strong numerical accuracy and attention to detail.
• Strong organizational and record-keeping skills.
• Ability to manage multiple responsibilities and meet recurring deadlines.
• Professional and confident communication skills, including the ability to contact customers regarding