accounts payable clerk

*Job Overview* The Accounts Receivable Coordinator is responsible for managing incoming payments, maintaining accurate financial records, and ensuring timely collection of outstanding invoices. This role focuses on monitoring customer accounts, reconciling payments, and supporting the finance team with receivable reporting. Billing is generated through a separate system, and the Coordinator will work closely with the billing team to ensure accuracy and resolve discrepancies.

*Duties*

• Monitor customer accounts and track outstanding balances.
• Generate customer account statements and send them to customers on a regular basis or upon request.
• Record and reconcile incoming payments (cheques, wire transfers, EFT, and credit cards).
• Review invoices generated in the billing system and ensure they are accurately reflected in the accounting system.
• Follow up with customers regarding overdue invoices and manage collections activities.
• Investigate and resolve billing discrepancies in coordination with the billing team.
• Maintain accurate customer account records and payment histories.
• Prepare accounts receivable aging reports and provide regular updates to the Controller.
• Prepare and provide collection forecasts based on customer payment trends and outstanding receivables.
• Perform account reconciliations and resolve payment allocation issues.
• Support month-end and year-end closing activities related to accounts receivable.
• Assist with audit requests by providing supporting documentation and reports.
• Collaborate with internal teams to address account inquiries and payment issues.

*Skills*

• 5+ years of experience in accounts receivable or a similar accounting role.
• Strong understanding of accounts receivable processes and reconciliations.
• Experience with accounting systems such as QuickBooks, SAP, Oracle NetSuite, or Microsoft Dynamics 365.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Strong attention to detail and organizational skills.
• Good communication skills and ability to interact with customers professionally.

*Key Skills*

• Accounts reconciliation
• Collections and payment follow-up
• Data accuracy and attention to detail
• Problem solving and customer communication

*Preferred Skills*

• Experience working with a separate billing system integrated with accounting software
• Experience in high-volume receivable environments

An opportunity has arisen to fill a vacant role in our organization.

This recruitment process may involve the use of automated decision-support tools, including artificial intelligence, to assist in screening candidates.

The company is an equal-opportunity employer committed to fostering an inclusive and accessible workplace. We welcome applications from individuals of all backgrounds and experiences. In accordance with the *Accessibility for Ontarians with Disabilities Act (AODA)*, we will provide accommodations for candidates with disabilities throughout the recruitment and selection process. If accommodations are required, please notify us, and we will work with you to meet your needs.

Job Types: Full-time, Permanent

Pay: From $45,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Work

Location

In person