administrative assistant

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. Business administration and management, general. Work setting: Marine. Tasks: Coordinate the flow of information within the team. Direct and control daily operations . Evaluate daily operations . Open and distribute mail and other materials. Plan and organize daily operations.

Establish and implement policies and procedures. Train other workers. Record and prepare minutes of meetings, seminars and conferences. Determine and establish office procedures and routines. Schedule and confirm appointments. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Compile data, statistics and other information. Order office supplies and maintain inventory.

Oversee payroll administration. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Perform data entry. Provide customer service. Maintain and manage digital database. Perform basic bookkeeping tasks. Technical terminology: Engineering.

Area of specialization: Marine engineering or naval architecture. Work conditions and physical capabilities: Ability to work independently. Work under pressure. Attention to detail. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Organized. Team player. Accurate. Reliability. Accountability. Dependability.

Screening questions: Are you available to start on the date listed in the job posting?. Do you have experience working in this field?. Do you have the required certifications listed in the job posting?. Experience: 2 years to less than 3 years. Employment terms options: Morning. Day. Health benefits: Dental plan. Disability benefits. Health care plan.

Support for persons with disabilities: Provides awareness training to employees to create a welcoming work environment for persons with disabilities. Support for newcomers and refugees: Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees . Does not require Canadian work experience.

Support for youths: Offers mentorship, coaching and/or networking opportunities for youth. Provides awareness training to employees to create a welcoming work environment for youth. Support for Veterans: Provides awareness training to employees to create a welcoming work environment for Veterans .

Support for Indigenous people: Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers . Supports for visible minorities: Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.