financial accountant

Location

* 40 Bell Estate Rd, Scarborough ON

*Organization:* Ina Grafton Gage Home

*Department:* Finance

*Reports To:* Director of Finance

*Status:* Full-Time, Permanent

*Work

Location

* In Person

*JOB OVERVIEW*

At Ina Grafton Gage Home, we are committed to providing compassionate, high-quality care to our residents. Our Finance Department plays a vital role in supporting this mission by ensuring financial integrity, transparency, and strategic stewardship of resources.

We are seeking a detail-oriented and proactive Financial Accountant to join our small but dynamic finance team. The Financial Accountant supports full-cycle accounting processes, payroll administration, trust fund management, and financial reporting in a long-term care environment. This role ensures compliance with ministry regulations, supports budgeting and audit preparation, and contributes to the financial integrity of the organization.

*RESPONSIBILITIES*

*Payroll *

• Process bi-weekly payroll accurately and on time, including review and completion of pay adjustments, retroactive payments, special payments, and exceptions
• Calculate payout for involuntary terminations, including salary continuance payments; reconcile accrued severance GL account and prepare severance analysis
• Biweekly and monthly remittances to third parties including Government remittance, WSIB, health and dental benefits, group life and LTD benefits, union dues, pension plans, garnishments
• Support year-end payroll processes including T4 preparation and ROE issuance
• Completes all payroll and benefit accounting including journal entries and accruals, reconciliations and reporting, assist with budgeting, and payroll GL account analysis
• Maintain payroll documentation and ensure compliance with employment standards and collective agreements
• Respond to inquiries from staff, auditors, external parties as appropriate

*Accounts Payable*

• Review, code, and process vendor invoices in accordance with internal policies and funding guidelines
• Monitor payment schedules and prepare payment runs for approval
• Maintain vendor records and support onboarding of new suppliers
• Assist with resolving discrepancies and responding to vendor inquiries

*Accounts Receivable *

• Generate and issue invoices for resident care, services, and third-party billings
• Apply payments and reconcile AR subledger to general ledger
• Monitor aging reports and follow up on outstanding balances
• Collaborate with care teams and administrative staff to resolve billing issues
• Ensure compliance with ministry billing requirements and funding structures

*Trust Accounting*

• Maintain accurate records of resident trust accounts in accordance with ministry regulations
• Process deposits, withdrawals, and purchases on behalf of residents
• Reconcile trust accounts monthly and prepare reports for internal and external review
• Ensure proper authorization and documentation for all trust-related transactions

*General Accounting*

• Prepare and post journal entries and maintain general ledger accuracy
• Perform monthly bank reconciliations and petty cash reconciliations
• Support month-end and year-end close processes with schedules and accruals
• Assist with financial reporting and variance analysis

*Reporting & Compliance*

• Assist with ministry reporting and audit preparation
• Maintain documentation to support internal controls and compliance
• Support budgeting processes and provide financial data for forecasting
• Track expenditures for capital projects and funding streams

*Support special projects and evolving finance needs as assigned by the Director of Finance.*

*QUALIFICATIONS*

• Completion of post-secondary coursework in payroll, accounting, or business administration
• Experience with payroll systems such as ADP is considered an asset
• Familiarity with unionized environments and collective agreements is an asset
• Prior experience in long-term care or healthcare settings is considered an a