Marketing Coordinator

Colleen Rothschild Beauty is seeking a highly organized, detail-oriented Marketing Coordinator to support the execution of brand marketing initiatives, product launches, PR activities, events, and special projects.

Working closely with the marketing team and other internal partners, this hands-on role helps coordinate logistics, manage timelines, organize materials, and keep projects moving forward.

The ideal candidate is a proactive, dependable problem-solver who enjoys variety, takes pride in the details, and is comfortable balancing administrative responsibilities with creative marketing initiatives in a collaborative, fast-paced environment.

Key Responsibilities

Brand Marketing & Campaign Support

• Assist with seasonal campaigns, promotions, brand awareness initiatives, and ongoing marketing projects.
• Organize campaign briefs, creative assets, presentations, and marketing materials.
• Coordinate project timelines, deliverables, approvals, and follow-ups.
• Support brand storytelling, educational content, and marketing communications.
• Review materials for accuracy and consistency, and assist with competitive research.

Product Marketing & Launch Support

• Maintain product launch timelines, checklists, and project trackers.
• Coordinate launch materials, product information, and creative assets across teams.
• Assist with product messaging, educational materials, photography, and content production.
• Track approvals, coordinate product samples and props, and support launch readiness.
• Help gather performance information and organize post-launch recaps.

Product Development & Sample Room Support

• Maintain an organized product and sample room, including labeling, storage, inventory, and product archives.
• Receive, catalog, and track product, packaging, formula, and competitive samples.
• Prepare samples and materials for product reviews, presentations, and meetings.
• Assist with sample shipments, inventory tracking, and administrative coordination.

PR, Events & Partnership Support

• Assist with planning logistics and execution of brand events, PR initiatives, and partnerships.
• Prepare event materials, gifting, collateral, shipments, and setup supplies.
• Coordinate the assembly, packing, and shipment of PR and influencer mailers.
• Support vendor coordination, event setup, and on-site activities as needed.
• Help organize PR requests, event materials, and post-event recaps.

Marketing Operations & Administrative Support

• Maintain marketing calendars, project trackers, meeting notes, and team documentation.
• Assist with vendor paperwork, invoices, purchase requests, and marketing supplies.
• Support internal brand activities, special projects, and occasional founder requests.
• Assist with marketing reports, presentations, and performance tracking.
• Help improve organization and day-to-day team efficiency.

What We're Looking For

• 1–3 years of experience in marketing, PR, consumer products, project coordination, or a related field. Beauty industry experience is a plus.
• Exceptional organizational skills, attention to detail, and follow-through.
• Ability to manage multiple projects, deadlines, and shifting priorities.
• Strong written and verbal communication skills.
• A proactive, dependable, solutions-oriented attitude with a collaborative, team-first mindset.
• Comfortable with hands-on responsibilities, including sample organization, packing shipments, and event setup.
• Proficiency in Google Docs; familiarity with Monday.com, Canva, or Shopify is a plus.
• Interest in beauty, skincare, product launches, and brand marketing.
• Availability to support occasional local events outside regular business hours.

What Success Looks Like You'll be someone the team can count on to keep projects organized, follow through on details, anticipate needs, and help day-to-day marketing operations run smoothly.

This position offers an opportunity to gain experience across multiple areas of a growing beauty brand while making a meaningful contribution to the team's success.