Procurement Specialist (3+)

Position purpose Coordinate approved office and project purchases in Tashkent, including local suppliers, delivery schedules and purchasing records.

Key responsibilities

Local purchasing planning

• Confirm quantities, specifications, approved budgets and required dates with requestors before sourcing.
• Track assigned office or project purchases and confirm site readiness for deliveries and installation.

Quotations and negotiation

• Compare supplier quotations for price, delivery, payment terms and warranty against agreed requirements.
• Negotiate routine purchases within agreed guidance; submit supplier recommendations for approval.

Procurement operations

• Check requests and approvals; prepare accurate Purchase Orders through the approved process.
• Track deliveries; coordinate receipt documents and invoice queries with requestors, suppliers and Finance.

Supplier onboarding and records

• Collect supplier documents; submit bank-detail changes for independent verification and approval.
• Maintain supplier and contract records; follow up service issues and renewals.

Cross regional coordination

• Coordinate with site teams and IT using Global Procurement templates and approved suppliers.

Reporting compliance and improvement

• Report weekly purchasing status, delays and exceptions; retain quotation and approval records.

Decision authority

• Recommend suppliers within delegated authority; obtain approval before awards, contracts or financial commitments.
• Escalate complex purchases and risks to the manager; designated owners approve technical acceptance and payments.

Measures of success Performance will be assessed against agreed targets for the following: Measure Evidence of success Value delivery Comparable quotations and purchase prices supported by clear records.

Purchasing delivery Assigned purchases tracked against agreed project dates; delays escalated early.

Operational service Timely processing of complete requests and accurate Purchase Orders.

Compliance and data Required approvals and complete purchasing and supplier records.

Supplier performance Delivery and service issues recorded and followed through to resolution.

Qualifications and experience

• 2+ years in purchasing, including quotations, supplier coordination and Purchase Orders.
• Relevant diploma or degree, or equivalent practical experience.
• Office setup or project purchasing experience is preferred.

Technical capabilities

• Working Excel skills for quotation comparisons, order tracking and accurate records.
• Knowledge of purchasing approvals and records; ERP experience is an advantage.

Professional competencies

• Organised follow-through, clear communication and practical problem solving.
• Integrity, confidentiality and attention to detail; seek guidance outside delegated authority.

Language requirements

• Working English and Russian for supplier communication, purchasing documents and global-team reporting.
• Vietnamese language capability is an advantage.

Working relationships

• Internal: Procurement Manager, Global Procurement, site/project teams, IT and Finance.
• External: suppliers, service providers and logistics partners involved in assigned purchases.